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Tuesday, May 16 • 14:15 - 14:55
Service contract tracking & alerting system LIMITED

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Service contracts could be expired, or not renewed, goods/services procurement status and progress might not be known to requesters, the contracts/procurement manager could leave the organization after implementing a system that does not make sense to future managers, records could be too numerous to manage effectively. This could result in costly, unintended renewals to automatically go into effect or certain services cancelled and penalties incurred due to contract’s expiry.

The heavy burden of contracts management—and the risk that purely human management poses—has led Egypt Country Program (CP) to implement their contracts tracking and alerting system.

This system offers the ability to input data related to the contracts so that information can be quickly discovered and alerts can be set to warn managers of impending important events. The data added to the system for tracking purposes also serves an additional purpose: to facilitate finding additional information about contracts and procurement cases (quotations receiving date, P.O./Service contracts issuing date, goods/service delivery date, service contracts end date, vendor, contracts status, etc.…). Lastly, that data can be aggregated in numerous ways to help give a bird's-eye view of the state of the contracts.

This system promised time savings for operations team, decreased the time and effort needed for service contracts & procurement case tracking, increased auditability, helped missing events deadlines, and improved accessibility for goods/service requesters to track their cases' status and progress in real time.

Join us in this session to learn more about Egypt Country Program (CP) used Service Contracts tracking and alerting system to keep track of their core contracts and procurement cases that keep their operations afloat.

Speakers
avatar for Ali El Benni

Ali El Benni

Manager, Regional Information, Communications and Technology, Catholic Relief Services
| Email: ali.elbenni@crs.org | | | Ali El Benni is the Regional ICT Manager for the Europe Middle East and Central Asia (EMECA) region of Catholic Relief Services. | | Overseeing all EMECA Country Programs ICT operations and ICT4D Projects Ali’s responsibilities incl... Read More →
avatar for Ahmed Shoukry

Ahmed Shoukry

ICT Manager, Catholic Relief Services
Ahmed is working as an ICT Manager in the Catholic Relief Services, Egypt Country Program since 2013. Ahmed has more than 25 years of work experience in the ICT field, during these years he worked for several International organizations. Ahmed has a good knowledge about Monitorin... Read More →



Tuesday May 16, 2017 14:15 - 14:55
1.03

Attendees (18)